Privacy Policy

EPA is committed to respecting and protecting your privacy and helping you make the most of your time on the Internet within a trusted environment. The EPA Privacy Policy applies to EPA’s website and governs its data collection, usage, and services.

Information We Collect

Any information collected on this site is used only to help you get all the information you need. EPA does not sell or distribute any information about its users to outside organizations. This privacy policy discloses how we collect, protect, and use information gathered about you on our website. Your use of the EPA website signifies your acceptance of this policy.

You can use our website without divulging any personally identifiable information including your email address. Our website does not collect identifiable information about individuals except when such individuals specifically provide such information on a voluntary basis, such as when registering at our website, requesting more information, or completing our online application.

EPA uses IP addresses to measure the amount of use of our website, and diagnose problems with our server, as well as administer its contents. EPA does not link IP addresses to personal information. Information collected via IP addresses includes page views, browser types, and referring site information.

Use of Cookies

Cookies are files that many websites transfer to users’ web browsers to enable the site to deliver personalized services or to provide persistent authentication. The information contained in a cookie typically includes information collected automatically by the web server and/or information provided voluntarily by the user.

Our website uses persistent cookies in conjunction with a third party technology partner to analyze search engine usage and web traffic patterns. The data is retained for 26 months. This information is used in the aggregate to monitor and enhance our web pages. It is not used to track the usage patterns of individual users.

Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you. We NEVER share or sell information contained within cookies with any other person or third party. Any information that is obtained through a cookie is information a user has voluntarily submitted through the site.

You have the ability to accept or decline cookies. You can modify your browser setting to decline cookies, if you prefer. However, if you choose to decline cookies, you will not be able to fully utilize the interactive features of our website.

Links to Other Web Sites

EPA website utilizes links to other websites. EPA holds no responsibility for the content, privacy practices, or other site links to those websites. The inclusion of any link to such a site does not create or imply any approval or endorsement of that site by EPA. EPA makes no representations whatsoever as to any other website that you may access through this one. These links are included on our website for reference purposes only.

Links from Other Web Sites

EPA is not responsible for the content of any other site linked to this one. The inclusion of any link to our site on another site’s pages does not create or imply any approval or endorsement of that site by EPA.

Emails

By requesting information from our site, you authorize EPA to contact you via email in the future regarding its study abroad programs. You are able to unsubscribe from our email distribution list by writing to usoffice@epa-internships.org  and asking to be removed from our mailing list. Please put “REMOVE” in the subject area and in the body copy include your full name and email address. We do not distribute email addresses under any circumstance.

Security

The network and data at EPA are secure, and access to this data is restricted solely to authorized employees. The network and database are password protected. The security of EPA’s website is consistently updated to provide the highest degree of privacy possible.

European Union General Data Protection Regulation (EU GDPR) Privacy Notice

Lawful Basis for Collecting and Processing of Personal Data

EPA coordinates study abroad and internship opportunities for students studying in the US and Canada. In order to perform this duty EPA must collect, use, and process personal data. The collection and processing of personal data by EPA is necessary for the purposes of the legitimate interests pursued by EPA or third parties in providing: study abroad coordination; education; internship placement; emergency care; and accommodation.

Types of Personal Data collected and why

In order for EPA to provide study abroad coordination; education; internship placement; emergency care; and accommodation, it needs to collect the following categories of personal data:

• Name
• Contact information including, without limitation, email address, physical address, phone number, and other location data
• Unique personal identifiers and biographical information (e.g. date of birth)
• Photographs of you
• Details of your education and/or employment qualifications
• Grades and supervisor evaluations
• Medical information including, without limitation, immunization records
• Information related to visa requirements, copies of passports and other documents to ensure compliance with U.S. laws
• Financial information gathered for the purposes of administering fees and charges, loans, grants, scholarships, etc.
• Information related to the prevention and detection of crime and the safety of employees and students.

Who the information may be shared with

EPA sometimes needs to share the personal information it processes with the individuals themselves and also with other organizations. This information will be processed and handled by EPA with the principles of fairness, lawfulness, transparency, purpose limitation, accuracy, storage limitation, integrity, confidentiality and accountability, as well as the utmost protection of individual’s privacy.

Where necessary or required EPA may share information with:

• Person whose personal data EPA is processing
• EPA Program Directors in Europe
• Government authorities for visa applications and residency permits
• Local US authorities in Europe as highly recommended by US Dept. of State
• Emergency contacts listed by the person
• Employers and prospective internship providers
• Local housing facilities
• Higher education institutions, educators and examining bodies
  • Person’s home institution
  • Higher education institutions in Europe
    • Brussels, Belgium: Vesalius College
    • Edinburgh, UK: Edinburgh Napier University
    • London, UK: University of Westminster
    • Madrid, Spain: Nebrija University
  • Professor teaching course
    • Berlin, Germany, Semester course
    • Bonn, Germany, Semester & Summer Course
    • London, UK, Summer Course
  • Central government when required
  • Suppliers and service providers

Where EPA gets Personal and Sensitive Personal Data

EPA receives personal and sensitive personal data from multiple sources. Most often, EPA gets this data directly from the data subject or under the direction of the data subject who has provided it to a third party (for example, application for study abroad at their home institution).

Security of Personal Data subject to the EU GDPR

All personal data and sensitive personal data collected or processed by EPA will not be shared with third parties except:

• as necessary to meet one of its lawful purposes, including  but not limited to,
  • its legitimate interest,
  • contract compliance,
  • pursuant to consent provided by you,
  • as required by law;
• as necessary to protect EPA interests;
• with service providers acting on our behalf who have agreed to protect the confidentiality of the data.

Storing information:

EPA stores data up to 10 years after the program ends to understand the make-up of our applicants, track internship placements, and contact past participants. This information may be shared with the individuals themselves, EPA, EPA’s Program Directors, and higher education institutions.

All personal data and sensitive personal data collected or processed by EPA will not be shared with third parties except:

• as necessary to meet one of its lawful purposes, including  but not limited to,
  • its legitimate interest,
  • contract compliance,
  • pursuant to consent provided by you,
  • as required by law;
• as necessary to protect EPA interests;
• with service providers acting on our behalf who have agreed to protect the confidentiality of the data.

Questions

If you have specific questions regarding the collection and use of your personal data or wish your personal data to be purged, please contact usoffice@epa-internships.org.

Please understand that:

• If you refuse to provide personal data that is required by EPA in connection with one of EPA’s lawful bases to collect such personal data, such refusal may make it impossible for EPA to provide study abroad coordination; education; internship placement; emergency care; accommodation; or other requested services.
• If you request that data be completely purged, this prohibits EPA from verifying your participation or grades for future employers, graduate schools, security clearance applications, or the like.

Disclaimer

EPA may disclose personal information if needed to comply with the law.

Updates to the Privacy Policy

We will occasionally amend this privacy policy, as needed, and therefore encourage you to periodically review this policy. EPA is committed to maintaining a secure and current website.

Contact EPA

If you have any questions about this privacy statement or the privacy practices of this website, please contact:

Educational Programmes Abroad, Inc. (EPA)
Dewey Hall 2-161
University of Rochester
500 Joseph C. Wilson Blvd.
Rochester, NY  14627  USA
usoffice@epa-internships.org